It’s almost the end of the financial year for most companies. In MYOB Greentree, if you haven’t done it already, you need to ensure that you have created the calendars for the next year.
To avoid performance issues we advise that you should do this outside of the times of day where the Greentree system is being heavily used.
To do this:
1. Go to System, System Setup, Calendar Maintenance
2. Clicking on the dropdown will bring up a list of calendars in the system. You need to create a new year for each of the calendars listed here.
Select the desired calendar:
3. Next either click on the “Edit Calendar Years” button or the “Calendar Years” Tab.
4. Then “Add New Year”
5. If the selected calendar is used in GL and you have the GL Transaction Analysis module then you will get the message below. Click “Yes” however you should be aware that this may cause the system to run slowly so it is advised that larger site do this outside of normal business hours.
You now have the option of creating either a “Standard” or “Other” year.
Creating a Standard Year
A standard year is one where the year’s end date is one calendar year after the end of the previous year.
6. Click ok to create a standard year. You may create more than 1 year at this time.
7. This will bring you back to the Calendar maintenance form. Make sure that the form is saved or the new year will not be created.
Creating an “Other” Year
A year with type “Other” is one where the year’s end date is not exactly one year after the previous year.
This may be because:
- The Calendar is weekly or fortnightly, ending on the same day of the week’
- The company is running a 4-4-5 type calendar where the month finishes on the last (say) Sunday in the month.
- The company is changing its balance date
8. In this case, you must specify the year-end date then click “OK”. You may only create one “other” type year at a time.
9. You will be returned to the Calendar Maintenance form where you must “Save” as per #7, above.
Changing Period End Dates
Depending on how you recognise your month ends you may need to edit the individual period end dates. For instance, you may wish your financial periods to end on the last Sunday of each month.
10. To do this call up the calendar and double click on the year in question.
You may only edit a year or period if the “In Use” column = “false”
11. You will then be able to change the period end dates.
12. Once again you must save the year on the Year Maintenance form for the changes to take effect.
The new years are created with closed periods so the periods must be opened in the normal way.